Stocka

Privacy Policy

Effective Date: 13/07/2025
Last Updated: 13/07/2025

This Privacy Policy explains how Inventaire Technologies Limited ("we", "our", or "us") collects, uses, and protects the personal data of users ("you") who access and use our POS and inventory management platform, Stocka. By using Stocka, you agree to the collection and use of your information as described in this Privacy Policy.

1. Who We Are

Inventaire Technologies Limited is a company registered in Kenya, offering a cloud-based POS and inventory management system under the product name Stocka.

2. What Data We Collect

We collect the following types of personal and business information:

a. Account Information

  • Full name
  • Business name
  • Email address
  • Phone number
  • Password (encrypted)

b. Business & Transactional Data

  • Sales records
  • Inventory details
  • Purchase orders
  • Branch/staff information

c. Device and Usage Data

  • IP address
  • Browser type
  • Access times
  • Actions performed on the platform

3. How We Use Your Information

We use your data to:

  • Provide and maintain the Stocka service
  • Authenticate users and secure access
  • Generate business reports and insights
  • Communicate system updates or service alerts
  • Ensure compliance with applicable laws and policies

4. Legal Basis for Processing (as per Kenyan Law)

We process your data based on:

  • Your consent
  • Performance of a contract (i.e., your use of Stocka)
  • Legal obligations under Kenya’s Data Protection Act, 2019
  • Our legitimate interest in improving the service

5. Data Sharing and Disclosure

We do not sell your data. We may share data with:

  • Service providers (e.g., cloud storage, email delivery)
  • Law enforcement or regulators, where legally required
  • Affiliates or successors, in case of business restructuring

6. Data Retention

We retain your personal and business data:

  • As long as your account is active
  • For up to 6 years after account closure (for tax/legal purposes)

You may request deletion at any time, subject to legal obligations.

7. Data Security

We use technical and organizational measures to protect your data, including:

  • Encrypted data transmission (SSL)
  • Access controls and user authentication
  • Regular system audits and backups

8. Your Rights Under Kenyan Law

You have the right to:

  • Access your data
  • Correct inaccurate data
  • Withdraw consent
  • Request deletion (where legally applicable)
  • Lodge a complaint with the Office of the Data Protection Commissioner (ODPC)

To exercise your rights, contact us at: support@stocka.solutions

9. Cookies and Tracking

We use minimal cookies to:

  • Maintain session security
  • Track usage for product improvement

You may disable cookies in your browser settings, but this may affect functionality.

10. International Transfers

If data is stored or processed outside Kenya, we ensure appropriate safeguards as required by the Data Protection Act, 2019.

11. Changes to This Policy

We may update this policy from time to time. Changes will be posted on this page and, where appropriate, notified by email.

12. Contact Us

If you have questions about this policy or your data rights, please contact:

Inventaire Technologies Limited
Email: support@stocka.solutions

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